A useful team meeting has a clear reason to happen. Share an agenda in advance, keep it focused on the decisions or updates people need, and make space for everyone to contribute. A simple question such as “What’s getting in your way this week?” can bring important issues into the open.

Finish by confirming who’s doing what and by when. If a topic needs more time, take it to a smaller group rather than letting the whole meeting drift. When people leave knowing what was decided and what happens next, meetings feel like a good use of everyone’s time.